EntrySign - Visitor Management System

Sleek and stylish, efficient and user-friendly, EntrySign makes signing visitors in and out quicker and easier than ever before. Time consuming and costly paper-based signing in books are now a thing of the past and low running costs mean no need for ink cartridges anymore - just sticky labels.

EntrySign records the attendance of staff, visitors and contractors. In educational establishments EntrySign also records pupil & student movements. The easy-to-use Back Office Suite allows you to monitor who is in the building at all times, look-up historical information, generate detailed reports and activate an instant evacuation roll call in seconds.

Self-service operation makes the sign-in process quick and easy and reduces the administrative burden on your reception staff.

EntrySign: Education

EntrySign: Corporate

Core features & benefits

Easy sign-in / sign-out

EntrySign simplifies your sign-in / sign-out process and reduces administration type by replacing traditional paper-based books which are often found on reception desks.

Signing people into your organisation can be made much quicker and efficient with EntrySign.

Expected visitors can be pre-booked for an efficient sign-in process using optional QR-codes.

Improve safeguarding

Does your current visitor management process allow you to easily identify if a particular person has ever visited your site?

Do you know exactly who is on site at any point in time, either right now or on a specific date in the past?

If you had EntrySign, the answer to both of these questions would be yes. You can quickly and easily look up historical data and even view photographs of your visitors and contractors.

Reinforce brand

One of the first things your visitors will see upon arrival will be your sign-in process, whether that is currently a digitial or paper-based system.

Entrysign provides a self-contained touchscreen which visitors use to enter their details.

The screen is fully customised with your logo, colour scheme and any slogans/mottos meaning that your organisations image and identity is reinforced as soon as visitors arrive.


EntrySign can help your organisation comply with health and safety regulation, safeguarding requirements, and even the new GDPR regulations.

Track and monitor H&S and site induction dates, CRB/DBS dates and even perform GDPR data requests.

Click here for more information about GDPR and how EntrySign can help you to comply.

Listed below are some of the most popular features within EntrySign - click the tiles to see more information.
This is not an exhaustive list and customers may choose which options they want displayed on their front screen.

Visitor sign in/out

Staff sign in/out

Authorised visitors


Pupil sign in/out

6th-form students

Residents sign-out

Pre-book visitors


ID card bolt-on

Photo visitor passes

Evacuation report

Photo capture

Signature capture

Visitor policies



QR codes

Multiple entrance/exits


Cloud app

Choose your organisation type to see how EntrySign can help you...

EntrySign free-standing kiosks

Our self-contained kiosks offer an innovative and attractive alternative to the conventional desk or wall mounted solution, with all the comprehensive features of EntrySign.

Completely self-contained with integrated RFID reader for use with contactless cards or fobs and optional QR reader for rapid acquistion - just one power and one data point is required for the entire solution. Multiple kiosks can be connected together to provide multiple sign in points for a single centralised system.

EntrySign kiosks are designed to be free standing with no physical install required, but they can be secured to the floor if required using the supplied fixing kit.

Kiosks are supplied in white or black as standard, and are available in any other colour to order.

We can also add your logo or branding to the front of the kiosk if desired.

EntrySign LIVE - cloud-based evacuation & roll call

Simple to use and clear, EntrySign LIVE provides evacuation and roll-call functionality from any internet connected devices such as iPads, tablets, phones and even laptops.

Using our new web-app you can quickly and easily see exactly who is on your site at any time from anywhere in the world, and initiate an evacuation roll call instantly with the very latest data synchronised from your local EntrySign system to the cloud.

EntrySign LIVE is an electronic equivalent to traditional paper-based evacuation reports and provides a clear, easy to read overview of people who are signed in to your site organised by type (e.g. visitors, staff, contractors, pupils etc.). Interactive roll-call functionality allows you to check people off, marking them as safe and provides an overview of who has been accounted for, and a clear visual indication of any persons who haven't.

EntrySign LIVE is an optional service available to customers on an annual subscription basis.

EntrySign is the only visitor management system which guarantees your visitors are who they say they are.

Our partnership with trusted identity platform YOTI means that visitors not only sign-in quicker using the YOTI app, but also that your visitors are independently verified using government IDs and biometrics.

ID card bolt-on

The EntrySign™ ID card bolt-on allows you to use contactless RFID tokens to sign in and out quickly and easily by simply presenting the card to the contactless reader. Cards can be issued to staff, authorised visitors, students or approved contractors as required.

We offer a cost-effective card printing service where we can design and print your customised ID cards and usually despatch these to you for next delivery.

If you already have a contactless technology in use (e.g. for access control, or cashless environments), we can in most case utilise your existing cards or fobs. Supported technologies include Mifare, Paxton, HID, Indala and more!

Our multi-format readers support most contactless card technologies, and if you're not sure what technology you have at present, our technical team can analyse your cards or fobs before purchasing to ensure they're supported (they usually are!).

Paxton door access control integration

EntrySign™ integrates with Paxton Net2 access control systems* so if you already have a Net2 door access control system EntrySign is the perfect addition for a truly integrated solution.

Entering your Net2 server details into EntrySign allows it to create users within the Net2 environment automatically, or vice-versa so you don't need to repeatedly input the same details into seperate systems. If your Paxton system is using Mifare cards, you can even update card numbers in Net2 automatically from EntrySign.

Customers with Active Directory domains can utilise EntrySign to bridge the gap between the AD and Net 2, creating and disabling users in Net 2 automatically and reducing administration time.

Typical corporate integration with AD and Net 2 via EntrySign:

Education customers who use a compatible school management system can utilise EntrySign to bridge the gap between the MIS and your access control system, reducing administration time.

Typical education integration with school MIS and Net 2 via EntrySign:

With EntrySign you can quickly and easily issue ad-hoc visitors with temporary access control cards and for convenience, EntrySign can also release designated doors automatically when people sign in or out. EntrySign can also utilise real-time clocking data from your Paxton system to sign people in and out automatically on EntrySign when they enter and leave the building using Paxton readers or keypads. No need to scan or swipe twice!

* minimum Paxton Net 2 software version required - please contact us for further details.

Integrate 3rd-party systems using the EntrySign API and external triggers

EntrySign™ has a comprehensive API available to facilitate integration with external systems and applications. Our restful API allows you to integrate with virtually any HR and payroll system, management information systems, bespoke applications, company intranets and more!

Companies with development teams can create their own integrations, or alternatively use external developers to create custom and bespoke data flows between applications.

Event-based triggers allow in-house developers or IT staff to easily extend the capability of EntrySign by executing external applications and simple scripts (such as VBscript) when people sign in or out, to perform tasks outside of the normal EntrySign processes and workflows. This allows organisations to extend the capability beyond just our published features and opens up endless possibilities and making EntrySign one of, if not the most versatile visitor management system available. Generate custom email notifications or alerts, push data to external databases, spreadsheets or applications or anything else you may wish to do - the limit is your imagination!

Example uses:

  • Send an email to a designated address, when a specific person (e.g. Tom Jones) signs in.
  • Unlocking a user's AD account when they sign-in, and locking it again when they sign out.
  • Enable an out of office reply when a member of staff signs out.
  • Create a guest WiFi login when a visitor signs in.

Integrated card-printing

If you prefer to print your own ID cards in-house, our optional card printing bolt-on makes this easy.

Cards can be printed directly from the EntrySign back office suite which means there's no need to repeatedly input names, job descriptions and other information into other systems or software to produce your cards.

We can supply a complete solution including a high quality card printer, but if you already have a printer EntrySign is compatible with most other card printers. Our designers will even produce your card template if required.

We can also supply your consumables, such as printer ribbons, blank cards, lanyards and other ID accessories, so please contact us with your requirements.

Comprehensive hardware warranty and software support included as standard.

All EntrySign hardware is covered by a comprehensive warranty from the date of purchase. In addition a 12-month comprehensive hardware and software support package is included with every EntrySign™ system meaning your system includes full telephone and remote support, plus on-site support where necessary giving you complete peace of mind.

Everything from the touchscreen, visitor pass printer, RFID card reader, EntrySign terminals and even the mounting hardware such as brackets are all covered. In the unlikely event you experience any problems, simply contact our UK-based support team and they will provide the assistance you need. In most cases our technicians will be able to resolve your issue remotely for the very fastest response and where necessary, our field service engineers travel the length and breadth of the country ensuring our customers are completely satisfied.

Hardware warranty excludes accessories and consumables. ID card printers carry the manufacturers warranty. All consumables & accessories carry a 30-day RTB guarantee.

What our customers say...

"Osborne Technologies Ltd conducted a very Professional Install Service of our Entry Sign system. They took the time to explain everything during the handover process and are really easy to contact quickly if extra help is needed."

Nigel Milligan, All Saints C of E Primary School

"A friendly team who are clear about pricing. Technicians who visited the school are patient and clear in explaining the system and understanding the needs of schools."

Patricia Dee, CofE School of the Resurrection

"Installation went brilliantly yesterday and we are extremely happy with the system. I couldn't praise Matt and Graeme enough, they were extremely helpful and accommodating in giving us their time to train our staff. Overall we were extremely pleased with the service that we have received from yourself and everyone at Osborne Technologies and I would recommend your company to anyone without any hesitation."

Ross Griffiths, School Business Manager, Harvills Hawthorn Primary School

"OFSTED stated that the school has very well-developed systems for safeguarding pupils and I have no doubt that EntrySign played a major role in this judgement."

Ian Goddard, Dodworth St. John's Primary

Reseller & partner opportunities available

EntrySign provides opportunities for resellers and accredited partners to benefit from a market leading visitor management solution.

Click here to view our partner pages for more information.

Contact us

Osborne Technologies Limited

Units 4&5 Wortley Court
Fall Bank Industrial Estate
South Yorkshire
S75 3LS

t: 0800 037 2904

e: sales@osbornetechnologies.co.uk

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